As a fleet manager, if your vehicles have trackers fitted, you are legally required to ensure that you are complying with all the relevant UK vehicle tracking laws.
One of the most important rules you must adhere to, is ensuring that you are only tracking your vehicles for business purposes. This can often cause complications when your business allows its drivers to use vehicles for both business and personal journeys.
Fortunately, Fleetsmart’s optional privacy switches offer the ultimate solution, helping you to avoid breaching GDPR laws.
To begin with, let’s take a look at these laws in more detail.
Vehicle tracking data in the UK is categorised as personal processing data. It is therefore governed by the General Data Protection Regulations 2018 (GDPR). The basic rules of GDPR state that any data collected must be:
As a fleet manager, you must be very careful with the type of data you are collecting with vehicle trackers. In order to comply with GDPR, you must only record information about business trips. If your driver also uses your vehicles for personal use, you could get in trouble with the law by tracking them during these hours.
At Fleetsmart, we offer an optional add-on to our vehicle tracking devices called Driver Privacy Switches.
Once fitted, a driver can flick the switch on and off to ensure only business journeys are being tracked and recorded.
By installing these switches, you can help to make sure that you are only processing the data that is relevant to your company and not unlawfully monitoring personal mileage that could put you at risk of being in breach of GDPR.
To ensure your drivers use their privacy switch correctly is to include it as part of your company vehicle policy, so drivers know exactly what is expected of them and you will be fully compliant with GDPR.
Your company vehicle policy should set our very clear rules to answer the following questions:
Please note: It is worth seeking advice from a legal expert when drawing up your company vehicle policy to ensure the above questions are answered in a way that complies with the relevant local laws and regulations.
According to a YouGov survey, over half (56%) of UK drivers are unaware of HMRC’s rules on reclaiming business mileage and the line between private and work-related journeys can become blurred easily.
According to HMRC, business mileage is any travel that employees make ‘wholly and exclusively’ for business purposes, such as:
HMRC has also stated that ordinary commuting journeys or any sort of private journey don’t constitute business mileage, even if the employee runs a work-related errand along the way.
At Fleetsmart, we provide the ultimate vehicle tracking solution, including optional add-ons, such as our driver privacy switches, to help you manage your fleet more effectively, efficiently and in a way that complies with all relevant GDPR laws.
For more information about our tracking systems, get in touch with our helpful team today. Give us a call on 01942 314976.